Along with the completed event permit application form, you will need to supply a site plan for your event location, an event management plan, a risk management plan, an emergency management plan, and all other supporting documentation required. You must also ensure your application and supporting documents are submitted within the timeframe and application deadlines.
Permit notification timelines
The event permit application must be submitted according to the below minimum notice period. The below is a guide only with early applications desired and welcome. Application deadline timeframes are to be calculated before the intended event marketing begins. For example, if proposing to host a low impact event, the application must be submitted to Council 8 weeks prior to commencing advertising, not 8 weeks prior to the event date. Event permit applications made outside the minimum notice period will not be considered by Moorabool Shire Council.
- Private/No Impact: An event permit is not required (under 250 people, no road closures, no food sales)
- Low Impact: 8 weeks (less than 250 people, no road closures, one day event, single location and other considerations)
- Medium Impact: 6 months (250-1000 people, road closures, 1 or more days, single or multiple locations and other considerations)
- High Impact: 9 months (More than 1000 people, 2 or more days and other considerations)