Council meetings

Council holds regular Council meetings throughout the year at Council Chambers in Ballan.
In accordance with s.395 of the Local Government Act 2020, Council meetings are currently not available for public attendance, however, will be streamed live via a link below, which will be made available on the day of the meeting:

Livestream of Ordinary Meeting of Council - Wednesday 1 September 2021

Table with paperwork at a Council meeting

COVID-19 impact to Council meetings

Due to the current restrictions all Council Meetings are being conducted via online platforms.

A link to the next Ordinary Meeting of Council will be available on our Facebook page and on Council's website.

Meeting schedule and details

  • Ordinary Meetings of Council are held on the first Wednesday of each month (excluding January). All meetings commence at 6.00 pm
  • Special Meetings of Council are held throughout the year as required by Council in order to make decisions to very stringent timelines
  • Special Meetings of Council are held in accordance with Section 61 of the Local Government Act 2020 and Part 3.3.4 of Council's Governance Rules
  • Special Meetings usually take place in either Ballan or Bacchus Marsh but are currently held online due to COVID-19 restrictions

Meeting framework

  • Our meeting framework has been implemented for the efficient and effective conduct of Council business
  • The framework allows for a transparent and interactive decision making process and provides an opportunity for the community to participate
  • Members of the community are always welcome and encouraged to attend any public meetings of Council
  • All meetings are advertised on the Council page in the Moorabool News and other local or regional newspapers as required
  • Council's Governance Rules stipulate the procedures governing the conduct of Council meetings and Special Committee meetings 

2021 Ordinary Council Meeting dates

  • 3 February 2021
  • 3 March 2021
  • 7 April 2021
  • 5 May 2021
  • 2 June 2021
  • 7 July 2021
  • 4 August 2021
  • 1 September 2021
  • 6 October 2021
  • 3 November 2021
  • 1 December 2021

View 2021 Agendas and Minutes

View 2021 Council Committees


Public Question Time

Public question time provides the public with an opportunity to address general questions to Council at an Ordinary Meeting each month. 

Please submit your questions in writing using the 'Public Question Time Form(DOCX, 291KB)'.

The form also contains information about procedural guidelines.

Frequently Asked Questions

Will there be a copy of the agenda available for me at the Council Meeting?

If you are interested in a particular item, we suggest that you download the agenda and any relevant attachments from the website, or if this is not possible, you can request a copy from the Council prior to the day of the meeting. Council will make approximately ten hard copies available at the Council Meeting, however it may will not contain the attachments due to the size of the document.

Can I speak at the Council Meeting?

Yes, please register your interest to Speak to an Item on the Agenda by contacting Customer Service. You can find out more on public participation at Council Meetings in Council's Governance Rules(PDF, 387KB).

When will the minutes become available on the website?

The minutes are published on the website on the Friday of the week of the meeting by 5pm.

In This Section

Council Committees 2021

Related Information