Council meetings

Council holds regular Council meetings throughout the year at Council Chambers in Ballan.

A link to the next Ordinary Meeting of Council will be available on our Facebook page and livestreamed on Council's website.


Unscheduled Meeting of Council

An unscheduled meeting of Council will be held in the Council Chambers, 15 Stead Street Ballan and online on Wednesday 12 June 2024 commencing at 6.00pm.

Business to be conducted:

  1. Consideration of submissions - Draft Council Plan 2021-2025 (2024 update)
  2. Consideration of submissions to the Proposed 2024/25 Annual Budget
  3. Any other business admitted by a unanimous resolution of Council.

The Unscheduled Meeting of Council will be open to the public and live-streamed on Council’s website.

Meeting schedule and details

  • Ordinary Meetings of Council are held on the first Wednesday of each month (excluding January). All meetings commence at 6pm
  • Special Meetings of Council are held throughout the year as required by Council in order to make decisions to very stringent timelines
  • Special Meetings of Council are held in accordance with Section 61 of the Local Government Act 2020 and Part 3.3.4 of Council's Governance Rules
  • Special Meetings usually take place in Ballan or will be held online in accordance with COVID-19 restrictions

Meeting framework

  • Our meeting framework has been implemented for the efficient and effective conduct of Council business
  • The framework allows for a transparent and interactive decision making process and provides an opportunity for the community to participate
  • Members of the community are always welcome and encouraged to attend any public meetings of Council
  • All meetings are advertised on the Council page in the Moorabool News and other local or regional newspapers as required
  • Council's Governance Rules stipulate the procedures governing the conduct of Council meetings and Special Committee meetings 

2024 Ordinary Council Meeting dates

  • 7 February 2024
  • 6 March 2024
  • 3 April 2024
  • 1 May 2024
  • 5 June 2024
  • 3 July 2024
  • 7 August 2024
  • 4 September 2024
  • 18 September 2024
  • 4 December 2024
  • 18 December 2024

2024 Ordinary Council Meetings

View 2024 Agendas and Minutes 


Public Question Time

Public question time provides the public with an opportunity to address general questions to Council at an Ordinary Meeting each month. 

Please submit your questions in writing using the Public Question Time Form.(DOCX, 966KB)

The form also contains information about procedural guidelines.

Speak to an Item

If you would like to speak at a Council meeting in relation to an item on the agenda, you must register to Speak to an Item. 

Submit a speaker to an item registration online

Alternatively, complete and submit a Speaker to an Item registration form(PDF, 582KB) to by 3pm on the day of the meeting. Requests received outside of this timeframe may not be considered.

Frequently Asked Questions

Will there be a copy of the agenda available for me at the Council Meeting?

If you are interested in a particular item, we suggest that you download the agenda and any relevant attachments from the website, or if this is not possible, you can request a copy from the Council prior to the day of the meeting. Council will make approximately ten hard copies available at the Council Meeting, however it may not contain the attachments due to the size of the document.

When will the minutes become available on the website?

The minutes are published on the website on the Friday of the week of the meeting by 5pm.


Related Information