Apply to hold an event on public land

• A public event is an organised public gathering for a common purpose. 
• It can be a one-off event or on a periodic basis.
• It is open to members of the public.
• It is publicly announced or advertised.
• It may be subject to a specific licence, approval(s), or permit(s)  

You do not need an event permit for a small family celebration. Please keep in mind Council cannot reserve an area in the park for you.

Such gatherings in a public park or area include:

• birthdays
• baby showers
• wedding ceremonies

No items should be pegged into the ground as this can cause underground damage.

Public or ticketed events held on private land do not require an Event Permit. Depending on the nature of the event and its expected attendance, other permits may be required.

Read our Guide to Hosting an Event in Moorabool Shire to understand the requirements of hosting a safe and successful event.

Permits you may need:

• Planning permit
• Building permit
• Place of Public Entertainment (POPE) Occupancy permit
• Traffic Management Plan & MoA(XLSX, 52KB) (Memorandum of Authorisation)  

It is the event organiser's responsibility to ensure all permits are received. For further clarification, please contact Council’s Economic Development Officer.

Your application must be submitted to Council according to the below minimum notice periods.

The time frames below are for before you advertise your event. For example, if proposing to host a low impact event, the application must be submitted to Council 8 weeks prior to commencing advertising, not 8 weeks prior to the event date.

• Low Impact: 8 weeks (less than 500 people, no road closures, one day event, single location and other considerations) 
• Medium Impact: 3-6 months (500-3000 people, road closures, 1 or more days, single or multiple locations and other considerations)
• High Impact: 6-9 months (More than 3000 people, 2 or more days and other considerations)

The guide which can be downloaded from the panel on the right is to help event organisers and community groups.

It provides clarity and direction to make your event compliant with local laws. It also outlines the requirements of regulatory authorities and emergency services.

It is important to ensure event and activities are accessible, inclusive, and welcoming for everyone.

Consider those living with a disability, parents with prams, carers, older adults, and culturally and linguistically diverse (CALD) communities.

Read the Accessible Events checklist in the panel on the right for further information.

Event planners may borrow our Sustainable Events Trailer (SET) to manage waste and recycling at events.

The SET holds a set of four recycling and four garbage bins. After your event, empty out the bins at any of our transfer stations for no charge.

For further information and to book the SET for your event, click here.

Public events in Victoria must take place under the Victorian Government COVIDSafe settings. Click here for more information.