Are you planning an event in Moorabool Shire?

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Council land includes facilities such as:

  • Council buildings
  • Sporting reserves
  • Open space
  • Roads
  • Car parks

Council must be notified of all events (excluding small family celebrations) held on public land in the municipality before the event is advertised. A public event is an organised public gathering for a common purpose which is conducted on a one-off or periodic basis, open to members of the public, publicly announced or advertised, and may be subject to specific license, approvals or permits.The event organiser is required to complete an Event Permit Application Form and COVID-19 Management Plan for Events. Please ensure approval timeframes are adhered to which starts from a minimum of 8 weeks (depending on the nature of your event).

As the event organiser, it is your responsibility to ensure that all required permits are obtained from Council and any relevant legislation is complied with.


Event Permit Application Form      COVID-19 Management Plan for Events      

Event Management Template      Risk Management Template      Emergency Management Template


A Guide to holding an event in Moorabool

The below guide assists event organisers and community groups holding public events in the municipality. It provides clarity and direction to support event organisers in the delivery of events ensuring compliance with Council’s requirements. It outlines the requirements of regulatory authorities and emergency services and other useful information.

This is a guide only.

A Guide to holding an event in Moorabool 


Events on private land

Public or ticketed events held on private land do not require a Council Event Permit. Depending on the nature of the event and its expected attendance, other permits may be required.

Read our A Guide to Hosting an Event in Moorabool Shire to understand the requirements of hosting a safe and successful event.

A Planning Permit, Building Permit, Place of Public Entertainment (POPE) Occupancy Permit, or Traffic Management Plan may be required.

It is the event organiser's responsibility to ensure all permits are received. For further clarification, please contact Council’s Economic Development Officer. 


Accessible and inclusive for all

When planning your event, it is important to ensure the activities are accessible, inclusive, and welcoming for everyone. Consider those living with a disability, parents with prams, carers, older adults, and culturally and linguistically diverse (CALD) communities.

The above guide provides further information on ensuring your event is accessible and inclusive for all. Events held on public land need to ensure the Accessible Events Checklist in the above guide is completed and the items implemented. 


Sustainable events trailer

Council has a single-axle trailer available for hire by community groups holding events in the Shire. The trailer comes with 4 recycling and 4 garbage wheelie bins, plus bin ‘caps’ to encourage recycling and no-litter messages.

This is a free resource, available on a first-in, first-served basis, so book well in advance for popular times throughout the year.

There is also no charge for disposing of the accumulated waste and recycling at Council’s transfer stations. Click here for further information and to obtain a copy of the application form. 


Private family celebrations including birthdays, baby showers and weddings in public parks 

An event permit is not required for any small family celebration including birthdays, baby showers and wedding ceremonies in a public park. Please keep in mind Council cannot reserve an area in the park for you. Items should not be pegged into the ground as this can cause underground damage. Public parks include Peppertree Park, Moon Reserve and others. For those interested in Maddingley Park, this park is not managed by Council so permission needs to be sought from the Committee of Management.



Economic Development Officer
t: 03 5366 7100

Last Updated:

Friday, 2 November, 2018 - 14:58